Two ways to connect HubSpot. One right answer for your business.
Some connections need real-time sync and custom logic. Others just need data to show up reliably every day. Karana has an option for both, and we'll help you pick.
Your ERP, accounting platform, industry software or homegrown database holds data your HubSpot teams need. Karana gets it there one of two ways.
Fully managed integration layer that connects HubSpot to your other systems through REST, GraphQL or SOAP APIs, direct database connections or file-based exchanges.
Choose it when timing matters or data needs to be reshaped along the way.
Exchanges CSV or XLSX files between HubSpot and your SFTP server on a schedule, then imports them through HubSpot's own import engine for reliable, repeatable data updates.
Choose it when a system has no API, or a custom build isn't worth the cost.
How does your system share data?
Data Courier: It can export a CSV or XLSX file on a schedule, or it has no API at all.
iPaaS: It has an API or database you want HubSpot connected to directly.
How fresh does the data need to be?
Data Courier: Hourly or daily updates keep your team covered.
iPaaS: Your team acts on changes in real time.
How soon do you need to go live?
Data Courier: Live in minutes, configured right inside HubSpot.
iPaaS: A fully managed service, with implementation scoped to your requirements.
Does the data need to change on the way through?
Data Courier: Records map cleanly, one-to-one, between systems.
iPaaS: You need calculations, conditional rules, or records merged from several systems.
Many businesses use both: iPaaS for the core system that drives revenue, and Data Courier for the legacy tools around it. Tell us what you run and we'll recommend the right fit.
iPaas - Complex Integrations
When a native connector isn't enough, Karana iPaaS provides the integration layer between HubSpot and the ERP, operational, financial, legacy, cloud, on-prem, or custom systems around it.
Support complex mappings, business logic, data transformations, and one-way or two-way synchronization without forcing your process into a predefined integration.
Karana iPaaS is built for:
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Data Courier - Secure File-Based Connections
Not every system has an API. Some legacy, on-prem, and industry-specific systems still depend on scheduled file exchange.
Karana Data Courier securely moves data between HubSpot and systems that can't support a traditional integration, giving businesses another way to keep critical information moving without building a custom connection from scratch.
Karana Data Courier supports:
The current SFTP product supports scheduled file exchange with HubSpot, including HubSpot objects and file-based import/export processes, and emphasizes no new firewall rules, configuration inside HubSpot, audit trails, and native HubSpot APIs.
Karana is a platform that allows Unlimited to build and manage integrations between two or more systems, powering both simple and complex integration scenarios, including bi-directional sync on a near real-time or batch based timeframe.
Karana is a platform that allows Unlimited to service complex data migration needs, for any volume of data from any source to any destination.
Karana allows Unlimited to extend the functionality of existing systems by offering automations or integrations where none currently exist.
"Karana streamlines the integration process, cutting costs and improving functionality, while making it easier for users to manage over time. It allows us to reuse and enhance code on a reliable platform, bringing premium integrations to underserved programs at a fraction of the cost of custom work. With Karana, ‘custom’ is no longer something to fear.”
Corne van Driel, CTO & Co-Founder, Unlimited Tech Solutions
Unlimited Tech Solutions specializes in customized HubSpot integrations, but Karana is also system-agnostic, so you can seamlessly integrate and connect what matters.
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To support clients constrained by legacy systems, limited ERP capabilities, or offline data exchange models, this add-on provides a managed SFTP endpoint using SFTPCloud.io as part of their Karana subscription. This setup enables secure, scalable, and compliant file-based integration without requiring clients to provision or manage their own infastructure. It also allows Karana to ingest files through a standardized pattern with minimal configuration overhead.
• Provision dedicated or logically isolated SFTP instances via SFTPCloud.io.
• Assign users and configure folder-level access control
• Apply custom subdomains and static IPs per client where required
• Enforce TLS 1.2+ encrypted file transfer and encryption at rest
• Use SSH key-based authentication only
• Configure audit logging, optional webhook or email notifications
• Hosted within infrastructure that is:
• HIPAA-compliant
• ISO/IEC 27001 certified
• Configure ingestion workflows to monitor SFTP drop zones
• Parse and validate file formats (CSV, JSON, XML)
• Trigger appropriate automation paths within Karana
• Set up archival or cleanup logic to manage storage
• SFTPCloud supports growth through tiered plans:
• Up to 30 isolated SFTP instances
• Up to 800 SFTP users
• Up to 4 TB of storage
• Supports both dedicated-instance and multi-tenant (folder-isolated) configurations
• Offers flexibilty for bring-your-own backend storage (e.g., Amazon S3, GCS) to enable future migration or advanced data strategies.
Stuck on how HubSpot will connect?
Whether it's an ERP, an accounting system, industry software or a homegrown database, or a custom integration quote that's stalling the project, we'll recommend the right option and handle the technical conversation.
